Expense Refunds for Students

DIS Summer Care Team

If you have been instructed to request a refund for academic events, food, or other expenses, use the Expense Refund Form linked on this page.

You can be reimbursed in two ways:

  • Via a transfer to a PayPal account around the 15th day of each month
  • Via a check sent to you home address at the end of the last summer session (a check administration fee of USD $20 will be deducted from the amount)

Instructions for How to Apply for An Expense Refund

  • Step 1: Take a photograph of the receipt(s). Use JPEG or PDF format. You cannot get a reimbursement without a receipt.
  • Step 2: Decide on one of the reimbursement options
    • If you select PayPal, you will need to create a PayPal account. Creating a PayPal account is free of charge and there are no fees in relation to the transfer from DIS. Be sure to create a U.S. PayPal account, or a PayPal account in the country where your bank is located
    • If you select the check option, please note that there is a check administration fee of USD 20. The amount will be deducted the check
  • Step 3: Complete and submit the Expense Refund Form with receipts attached. If you have multiple expenses, bundle them into the same form (you can bundle up to 10 expenses in the same form). Current students can find the form in the DIS Navigate app:

Your application will be processed within a few working days. You will be informed whether it is approved or denied. If it is approved, we will begin processing the payout according to your reimbursement option selection.

Note: The deadline for submitting an Expense Refund Form is on the Last Day of Housing for your summer session. Forms submitted after this date will be denied – with limited exceptions.

What Expenses are Eligible for Refunds?

Expenses are eligible for refund in an instance where a DIS faculty or staff has given you explicit approval beforehand. Examples of eligible refunds:

  • Special funds awarded by the DIS Care Team
  • A one-time purchase in connection with a Field Study
  • Approved funds from the housing team at DIS

What Expenses are Not Eligible for Refunds?

Fines received while using public transportation, or if you have incorrectly purchased public transportation tickets using your personal credit card instead of using the invoice option in the DSB app. If you are having issues with the DSB app it is your responsibility to reach out to DIS staff (studenthub@dis.dk) to get the issue resolved.

Insurance reimbursements are handled separately, please see more information on the How to Make an Insurance Claim page.

Full term tuition and fees are not reimbursed through this form. Refer to the following pages for full term financial information:

Specialized refunds may be processed in a different manner. DIS will communicate specialized refund eligibility and process requirements directly to students through email and/or additional channels.